MAN Truck & Bus’s expense management used to be very inefficient and labour-intensive.
This lack of optimisation was problematic for the company as it entailed important financial
After reviewing existing solutions and calling for tenders, the French branch MAN was
persuaded to adopt Jenji’s flexible, quick and intuitive solution. Intuitiveness was a primordial
asset, since MAN was looking for a solution that would make expense management easier for salespersons traveling in France and abroad.
The solution was smoothly integrated into MAN’s accounts management and, importantly, it
was easily connected to the company’s complex IS, which contains all the necessary information for adding employees into Jenji.
To make professional expense management more efficient, the company sought to free itself from paper receipts and invoices. The Jenji Vault solution, in collaboration with Docaposte, completely fulfilled their expectations.
Integrating Jenji into their SAP accounts management software allowed MAN to save considerable time, especially regarding VAT recovery. Thus, in only 5 months, over 7000 input expenses were processed for more than 390 employees. Expense control has also been made much easier by thepossibility to cap expenses and to detect duplicates – and disputes are now much rare.
Thanks to its collaboration with Jenji, MAN has greatly gained in efficiency – and the company won’t stop there. Encouraged by Jenji’s excellent customer service and reliable teams – who are always at hand – MAN will continue to upgrade its solution so that it can meet new needs.
Business expenses, which were until then managed by the company’s travel agency, will soon be integrated into the process. Moreover, a specific constraint imposed by the French social security agency (URSSAF) – which is already implemented in the web version – will soon be available on mobile: calculating the minimum distance between the employee’s workplace and their lunch place, to control whether their food expense can be authorised.
“The introduction of Jenji made possible the implementation of certain processes, such as the splitting of deductible VAT, which complicated the lives of all employees and that we were able to give up.”
Senior IT Project Manager,
MAN Truck & Bus
“Jenji is the pioneering solution in our digital transformation process. The tool’s performance and the time saved for Keensight Capital's teams have convinced and encouraged us to actively pursue this approach beyond the management of expense reports.”
Adrien Van Eynde
Chief Financial Officer,
“The transition to paperless expense reports went very well. I found the tool easy to use. Since then, I do everything from my smartphone no matter where in the world I am.”
Manager of the French Women's Rugby XV Team,
French Rugby Federation